How should competing lease proposals be compared?

On a common economic basis — effective rent per square foot and the present value of the payments, not headline rent. Free rent and TI allowances are worth real money and land in different years.

Why does present value matter for concessions?

Because concessions are front-loaded and rent is not. A proposal with a higher headline rent and six months free can be worth less than a lower rent with none, and comparing headline figures cannot show that.

Does the recommendation account for anything other than economics?

The output ranks the economics and states the tradeoffs. Covenant strength, use restrictions and the tenant you actually want in the space are decisions the comparison informs rather than makes.

How to Automate Lease Proposal Comparison

Workflow Guide

Last updated 2026-03-122 min readWorkflow Guides

The Problem

During leasing, asset managers and tenant rep brokers compare multiple lease proposals to determine the best economic deal. Accurate comparison requires normalizing different rent structures (gross vs. NNN), TI allowances, free rent periods, escalation schedules, and expense assumptions across proposals. Manual comparison using spreadsheets is slow and error-prone.

Step-by-Step Automation Workflow

Input the proposal terms

Input lease proposal terms (manually or from digital proposal documents).

Normalise every proposal to a common economic basis

Normalize all proposals to a common economic basis: effective rent PSF, total occupancy cost, NPV of lease payments.

Model each proposal's escalation trajectory

Model escalation trajectories under each proposal.

Compare concessions on a present-value basis

Compare TI allowances, free rent, and other concessions on a present-value basis.

Produce the side-by-side ranking

Generate a side-by-side comparison report with economic ranking and visualization.

Write the recommendation and the tradeoffs

Produce a recommendation summary highlighting the top proposal and key tradeoffs.

Time Saved

Proposal terms are extracted rather than re-keyed, so the comparison starts from the documents instead of a spreadsheet typed by hand

Cost Impact

More accurate comparison leads to better leasing decisions — selecting the proposal that truly offers the best economics rather than the one that appears best on surface metrics

Frequently Asked Questions

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